Uplift is an editable planning assumption for benefits, payroll costs, and overhead. Enter compensation consistently; this tool does not store or transmit salary values.
Calculation details
Planning estimate only. Pay, overtime, holidays, and working-time rules vary by employer and jurisdiction.
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More options
What does this calculator estimate?
A 30-minute meeting with six attendees earning $80,000 each effectively costs $150 per session, or $7,800 if held weekly for a year. Multiply meeting hours by attendee count and loaded hourly rate, which is annual compensation plus employer uplift divided by annual working hours. BoringToolsKit’s free, no-signup meeting-cost calculator runs the exact number instantly from your salary, schedule, and overhead assumptions.
How this calculator works
Formula
Annual hours = working hours per week × working weeks per year. Loaded hourly cost = annual compensation × (1 + employer uplift ÷ 100) ÷ annual hours. Meeting cost = meeting hours × attendee count × loaded hourly cost in blended mode, or meeting hours × the sum of individual loaded hourly costs. Annual cost = meeting cost × meetings per week × recurrence weeks per year.
Worked example
For six attendees averaging $80,000 annually, 40 hours per week, 52 working weeks, a 30% employer uplift, and a 60-minute weekly meeting across 52 weeks, loaded hourly cost is $50 per attendee, the meeting costs $300, and the annual recurring estimate is $15,600.
Assumptions to verify
- Salary and uplift values are user-entered planning assumptions; verify what compensation and employer costs should be included for your organization.
- Meeting time is treated uniformly for every attendee and excludes preparation, follow-up, opportunity cost, and any value created by the meeting.
- Working weeks used for salary conversion and recurrence weeks are separate editable inputs because paid work-year assumptions may differ from the meeting schedule.
Frequently asked questions
What does employer cost uplift include?
It is an editable percentage for benefits, payroll costs, and other employer-paid compensation overhead. The calculator does not prescribe a rate; use a value appropriate to your planning scope.
Why can I enter individual salaries?
Individual mode sums loaded hourly costs for the active compensation rows, which can be more representative when attendees have materially different pay assumptions.
Does this tool store salary values or connect to a calendar?
No. Calculations run locally, no calendar or compensation API is called, and this tool has no scenario-save schema. Page-sharing actions do not include inputs or results.
Cite this tool
BoringToolsKit. “Meeting Cost Calculator.” boringtoolskit.com/meeting-cost-calculator/ (reviewed August 2026). Free to reference in articles, syllabi, and answer posts with a link.
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